Calling It Quits Do It the Right Way!

Calling It Quits Do It the Right Way Youve been unhappy for some time in your present position. It could be due to conflicts with your manager or coworkers, to lack of advancement opportunities, to salary concerns, or to any number of other issues. Youve considered all of your options, have weighed the pros and cons involved with each, and have even considered the impact on your personal and family lives. You have finally reached a decision that the best course of action is to leave your current position for abedrngnisher opportunity.So, how do you now proceed to communicateyour decision toyour current organization?This seems like itshould be the least of your worries after what youve just been through. However, the way you quit is a critical decision, one that can either strengthen your professional reputation and future opportunities or totally decimate them.The days of the two-week notice are a thing of the past in the fast-pacedworld that we live in, and not recognizing this could be to your detriment. Its important when negotiating a start date for your new position to consider the time youll need for your announcement to your current employer. How muchtime you need will depend on a number of factors, including (among others)- whether you are an individual contributor or manager- whether you are in a highly specialized position that is difficult to fill- and whether your current project is at a stage that would be difficult to recover from your loss.The following are several steps that you should consider when its time to quit, governed by your particular situationPrior Action Know What Your Departure Entails Through HRAre there any impediments to your departure, including documents that you may have signed when you first joined your current company? You should have answered this question prior to accepting another position. Can you not participate in the same type of activity with other competitors for a certain period of time? Are there restrictions on taking your current clients with you to your new assignment? What benefits are you entitled to receive upon termination (e.g., pay for remaining vacation, earned overtime hours, unused sick leave)? When does your health coverage end (end of the month or at termination)? Is COBRA or other health plan coverage an option in the interim?Action 1 Inform Your Immediate Manager(s)This sounds rather simple, but in complex corporate organizations, you may report to two or more individuals (e.g., functional and direct-line),or you may be a project manager involved directly with managers of multiple groups.Plan to carry out this actionin person if at all possible. If you work remotely, do it via a scheduled telephone and/or video conference. In all cases, follow these notifications up with a formal letter to your management and HR indicating your planned termination date and your willingness to assist in the process of identifying a replacement and effectively transferring your knowledge and information to your assigned replacement.Action 2 Inform Your Direct Reports/SubordinatesDont waste time after you make your formal management announcements to inform your direct reports and/or subordinates. They need to hear the news directly from you in a group schauplatz (if possible). This should be done the same day as you inform your management. Be prepared to answer your subordinatesquestions openly and honestly. Ease their concerns about your departure and let them know that you will support them and their interests however you can.Action 3 Inform Other Colleagues and CustomersThis is a little trickier.For company colleagues, you should look for the earliest opportunity to inform them after action No. 2is completed. For example, if they mention in a meeting that you have an upcoming action that is scheduled after your departure date, mention that you will assure your replacement will be up to speed, and then discuss your departure plans. Not t elling your colleagues and thinking that they will somehow get the word from office gossip leaves them feeling that they were not important enough to you to inform them personally. On the other hand, going to them directly and making a point to tell them can seem like youre rather pretentious and believe your departure should be very important to them.Regarding informing your customers, you will need to clear your actions with your management and with HR (and possibly with your legal department) in advance.Proper communication of your departure plans not only displays professionalism and respect for your company and your colleagues, but it also paves the way for future business recommendations and opportunities. Do all that you can to support your current company, and your new company will recognize your efforts and see that it isgetting a winner. It is never good practice to burn bridgesTom Galioto provides consulting services to the energy and manufacturing industries through Gali oto Engineering Consulting Services, LLC.